IEEE SMC Society Events & Activities
Engage with the IEEE SMC Community
The IEEE SMC Society warmly welcomes you to a series of community-focused events at IEEE SMC 2025 in Vienna. Whether you are a first-time attendee, a student or young professional, or a senior member of the community, there is something for you.
Monday, 6 October 2025
Women in Engineering (WIE) Luncheon
📍 Room 1.86 | 🕐 6 October 13:00-14:00 | ✅ Registration required
Celebrate the achievements and contributions of women in engineering with a special luncheon that combines inspiration, mentorship, and networking.
Agenda
- Opening remarks — Yan Wan, SMC WiE Liaison
- Membership activities — Mariagrazia Dotoli, SMC VP for Membership & Student Activities
- Keynote talk: Artificial Intelligence Approaches for Integrating Cooperative, Connected and Automated Mobility in Urban Traffic — Maria Pia Fanti
- Presentation of SMC2026 — Ying (Gina) Tang, General Chair
- SMC EDI Project: “Kuberknots” Podcast
- Open-floor discussion: Women in Engineering needs and future activities
There is NO CHARGE for this luncheon; however, space is limited.
Tuesday, 7 October 2025
IEEE SMC Chapters Get Together @SMC 2025
📍 Room 1.85 | 🕓 7 October 16:00-17:00 | 🆓 No registration
Are you a Chapter Chair, Student Branch Chapter Chair, or simply interested in starting a new Chapter at your university or in your country? Join us at the IEEE SMC Chapters Get Together to discuss best practices and to explore the Society’s support programs for new and existing chapters
This event is also open to participants interested in membership opportunities and chapter activities within the SMC Society.
Agenda
- Welcome and introduction — Mariagrazia Dotoli, SMC VP for Membership & Student Activities
- How to open a Chapter or a Student Branch Chapter — Mariagrazia Dotoli, SMC VP for Membership & Student Activities
- Securing financial support for opening and managing a Chapter — Paolo Scarabaggio, Chair of the SMC Student Activities Subcommittee
- Chapters’ Best Practices — Success stories from active and thriving SMC Chapters around the world
Tuesday, 7 October 2025
IEEE SMC Mentorship Meet-Up
📍 Room 1.85 | 🕔 7 October 17:00-18:00 | 🆓 No registration
The Mentorship Meet-Up is a unique opportunity for students and young professionals to connect directly with senior SMC members and leaders, receiving advice on academic and career paths, building mentorship connections, gaining insights into SMC Society involvement, expanding their professional network, obtaining first-hand career guidance from top SMC leaders, and learning how to become a mentor or mentee.
Agenda
- Opening remarks — Mariagrazia Dotoli, SMC VP for Membership & Student Activities
- Presentation of the SMC Mentorship Program — Raffaele Carli, Chair of the SMC Mentorship Subcommittee
- Career Advice from Leaders — Adrian Stoica — IEEE SMC President, together with other senior members, will share guidance on career development in academia, industry, and within the Society.
- Experience from the Mentorship Program — Testimonials from mentees and mentors on how the program shaped their professional and personal journeys.
Tuesday, 7 October 2025
Newcomers’ Aperitif
📍 In front of Room 1.85 | 🕕 7 October 18:00-19:00 | 🆓 No registration
Are you a first-time attendee? Join us for SMC Newcomers’ Aperitif to meet fellow attendees, grab a snack and beverage, and make networking easier at the conference. Attending a conference for the first time can be overwhelming, particularly if you are without an advisor, lab mates, or colleagues. Attending the aperitif will allow you to connect with others.
While the aperitif is especially intended to make newcomers feel at home, it is open to all participants. Share a toast and welcome new colleagues!
Wednesday, 8 October 2025
Lunch with Leaders
📍 Room 1.86 | 🕐 8 October 13:00-14:30 | ✅ Registration required
This free luncheon is open to students and young professional attendees, offering the chance to meet and interact with Leaders of SMC and/or Industry.
The event will feature informal roundtable discussions, which allow participants to receive career advice, gain insight into the future, or simply engage in general conversation to get to know pioneers in the field.
Don’t miss out on this chance to elevate your networking experience and make meaningful connections with top figures.
There is NO CHARGE for this event; however, space is limited. Don’t miss this chance.
Wednesday, 8 October 2025
SMC Meet the Faculty Candidates – Poster Session
📍 Room 1.85 (poster area) | 🕑 8 October 14:00-15:30 | ✅ Registration required
Are you a PhD candidate or postdoctoral researcher looking for an academic position? Or a faculty member, recruiter, or Department Chair seeking new talent?
The "Meet the Faculty and Post-Doc Candidates" poster session will provide a great opportunity for faculty, recruiters, and Department Chairs to speak directly with current graduate students and postdoctoral researchers who are seeking faculty and post-doc positions. Presenters will likely be more successful providing high-level discussions of their work, such as motivation, strategies, and unique insights, rather than narrow, mathematical, detailed discussions, unless asked specifically for those details. Presenters are also encouraged to bring copies of their CVs for distribution.
Poster Format: There are no formatting requirements. Presenters are asked to bring a poster no larger than A0 format. Please note that participants are responsible for printing their own posters. If you have questions, please contact paolo.scarabaggio@poliba.it
